Minutes Meetings - Starmont Community School District

Minutes Meetings

Minutes from March

Minutes From January 23

Minutes From November 14, 2017

 


Dollars for Scholars Minutes

4/25/2017

 

Abby called the meeting to order at 7:05 pm with 6 members present,

Abby, Tony, Suzy, Dan, Lisa, & JoAnn

Suzy motioned to except the minutes from April, Dan seconded, all in favor, passed.

Treasurer’s report was given with $15,857.64 in savings and $670.93 checking. Tony is still receiving money in the mail for non-party donations.  There was no correspondence.

Old Business:

Scholarships was discussed, Suzy reported that we need to find out why some of the seniors did not get the scholarship information so they could apply. We have had several scholarships that did not have anyone apply for them. Tony will get in contact with someone from the Dollar for Scholars board and ask some questions and let Abby and Suzy know what he finds out. We talked about going back to the paper method and getting away from Dollars for Scholars.

New Business:

May 16th, 2017 is Awards night – 7:45 pm for Tony and Suzy to be there for presenting at 8:00 pm.

At the September meeting we will need to review 3 policies,

Whistle blower, Conflict of Interest, & Gift Acceptance Policy.

Plus 3 new policies.

We had Abby’s daughter Willow draw for the 2 stadium chairs that we gave away. The winners are Art and Dorothy Eckheart and Marilyn Seedorff. Suzy will contact them and invite them to come to the Awards night to receive their chair.

We will continue to do the Donor appreciation postcards next year.

JoAnn motioned to adjourn the meeting at 7:50 pm, Lisa seconded it, all in favor, adjourned

JoAnn Crow- secretary pro-tem

 


Starmont Community Dollars for Scholars

February 21, 2017 Meeting Notes

Meeting called to order at 7:02 p.m.  Members present: Dan Hayes, Tony Tjaden, Suzy Hamlett, Marsha Perkins, Carmen Stenger, Heather Hiemes, and Abbie Thompson.

Secretary’s report-approve November 2016 minutes- (January was cancelled)
Tony moved to approve November minutes.  Marsha seconded.  Motion carried.

Treasurer’s report/Review CD Maturities
$10,418.48 in savings 
$719.93 in checking
Community Foundation balance $9,598.41
Waffle Supper- $1,298.68 was net profit 
    total of 275 plates sold (300 was goal to avoid pay $90 for mileage)
    Heather made a motion to approve the treasurer’s report.  Marsha seconded.  Motion carried.

Correspondence
    Community Foundation- $501.58 would be 12 quarter average payout, but, if we rollover, it would allow over $10,000 in principal.  We will wait to make a motion when paperwork arrives as two have to sign
    Dad’s Belgian Waffle Supper sent a thank you letter.

Old Business:
UMGC- separate scholarship for 2017 created to follow guidelines.  Money will arrive in Fall 2017 and awarded second semester.
Chapter Net Update- Scholarships will open for application on Sunday, February 26.  Wednesday, February 22nd Tony and Carmen will talk to seniors about how to apply for scholarships, the criteria for each scholarship, and a handout to summarize the process.
Dictionary Program- Abbie spoke to a PTO contact and will reconnect with the materials she has.

New Business:
    Scholarship Deadline:  Friday, March 17th at noon so applications will be printed for evaluators
    Awards Night- Tuesday, May 16th at 7:00 pm
Annual Policy review- Investment, Scholarship Awards, Document Retention & Destruction- Carmen and Tony will make changes, send out to members, and will review at next meeting
Fayette County Community Foundation Grant- add to August of 2017- tabled to next meeting

Fundraisers  
    Younkers Coupon Books-  $545 in books sold, $119.14 in addition for matching
     Non-Party – Bleacher Chairs have been popular
Non-Party- article will go in paper next week about Non-Party fundraiser
Inside Concessions- $488 made from working at concession stand.  There was a suggestion to sell Blizzards next year.
Homecoming 2017- Decades Challenge is working well.
Waffle Supper Review- Dan said Carol directed him to add to minutes.  Milk- 4 white, 8 chocolate; Orange Juice- 12, used 9.  250 Cups and 250 napkins were donated by all three banks.  Coffee was donated by BankIowa.  Thank you notes will be sent by a student to the banks.      The help was excellent.    

Donor Appreciation –Kids sending handwritten thank you postcards.  Another round of postcards will be written this spring.

Donor recruitment-     

Open Floor/Questions/ Comments

Next Meeting: March 21, 2017 @ 7:00 pm

Tony made a motion to adjourn at 8:10 p.m.  Abbie seconded it.  Motion carried.
  
 


Starmont Community Dollars for Scholars

March 15, 2016 Meeting Minutes

Abbie Thompson, Gary Heaton, Dan Hayes, Tony Tjaden, Joann  Crow, Beth Morgan, Marcia Perkins, Lisa Pope, and Suzy Hamlett were present.

Minutes from the previous month were read and approved. Gary motioned, Dan 2nd.

Treasurer report: 6703.11 in savings.  Tony indicated that he will be paying 800.00 to the Scholars National Committee.  In checking: $56.69

Money in CDs probably need to be reviewed and we need to decide what we want to do with that money.  That interest will go into savings.

Joann motioned to accept the treasure report and Marcia 2nd.  Approved

Discussion and answer period followed concerning the Upper Gaming Committee.  The committee  wanted the names of the graduated from 2015.  The students have been awarded all their money.    The money went into our umbrella.  We felt we could hand out to everyone.  If the Upper Gaming Committee would like us to do it different, they will need to have their own scholarship.

This scholarship would go to a graduating senior that must be living in Clayton County.  The amount is usually $900-$1400…Depending on the number of students from Clayton County

No information on the dictionary information.

Chapter update and Tony will put in the numbers and have Abbie check it out.

New business:
Community Foundation Endowment set up. We are getting our first distribution.  $490.00 5% of the rolling average for 12 quarters.  Every 2 years the students will benefit.   Discussion was held about what we want to do with the money?

We will need to send them the form to get the money or we can roll the money over for further investment.

Tony motioned to take cash the money and Gary 2nd .  The board approved. ½ of the money will go to the 2016 graduation and ½ will go to 2017.  

Discussion was held concerning the policies (Tony emailed out) Whistle blower, the conflict of interest, and the gift acceptances policy

Motion by:  Beth Morgan to accept policies as they are presented…  2nd by  Marcia Perkins All approved

Dollars for Scholars Scholarship will meet the first week in May to look over the scholarships.   

April 26 will be the day to look over the scholarships.  Time will be 4:30.  Abbie, Carmen, Tony, JoAnn, Lisa, Marcia will be on the committee.

Awards night May 17 at 7:45.  Tony will be speaking and Abbie will be shaking hands.

Inside concessions…need to sign up to have a day. Need to sign up in the fall.

We are down $10000.00.  Discussion was held concerning the amount of money that we are down compared to last year.   Do we limit the amount of money that kids get?  The concern was tabled until later.

Discussion was held concerning the online scholarship form.  Some of the students are not getting access to scholarships they should be eligible for.  Carmen will send out a list of all the scholarships available to all the seniors to have them double check that they should be qualified.  Seniors will be encouraged to send Carmen a list that they should qualify for.  

 

Meeting  adjorned. Motion  by Marcia, 2nd Gary 8:00

 


Starmont Community Dollars for Scholars

 

November 17, 2015 meeting minutes

 

The meeting was called to order at 7:04 p.m. by Marsha Perkins. Those in attendance were Marsha Perkins, Tony Tjaden, Suzy Hamlett, Dan Hayes, Beth Morgan, Jo Ann Crow, Heather Hiemes and Carol Thomas.

 

Secretary's Report from the October meeting was reviewed. Motion made by Tony and seconded by Dan to approve the secretaries report. All ayes were given; motion carried.

 

Treasurer's Report was given by Tony Tjaden. We have a balance in the savings account of $17,190.51 and $55.81 in the checking account. Motion by Suzy and seconded by Jo Ann to approve the treasurer's report.  Motion carried.

 

Correspondence: Tony reported that we did receive a copy of the insurance.

 

Old Business: The UMGG will be ready to apply for in January 2016. More will be discussed at the January meeting.

 

Abbie was unable to attend and she was getting more information for us pertaining to the Pleasant Point Grange dictionary program for Starmont 3rd graders. We will talk about this at the January meeting.

 

New Business: Tony and Abbie attended the Scholarship America meeting in Waverly on November 12, 2015. Chapter Net was discussed and an update on the program was given. They also talked about ways to sustain your current board, doing a survey to get new members and fund raising ideas.

 

Fundraisers: Non Party/Star Frames-sending out letters in January for the Non Party and the frames will be displayed soon starting with the waffle supper in January.

 

Younkers Community Day Sale coupon books; We didn't have a final number yet at this meeting. Tony will have that for us at the next meeting (January). We did receive an email from the Crossroads Mall Captain stating that we sold 80 books for a total of $400 but we will verify this number with Tony.

 

Waffle Supper is scheduled for January 21, 2016 from 5:00-7:00. The seniors will be able to sell tickets after their Thanksgiving break.

 

Donor Appreciation: The kids are still sending handwritten thank you postcards. Suzy will continue to have them do this thru the STAR program.

 

Donor Recruitment: nothing new to report at this time

 

The next meeting will be January 19, 2016 at 7:00 p.m.

 

Jo Ann made the motion and Marsha seconded it to adjourn the meeting at 7:25 p.m. Motion carried.

 

 


Starmont Community Dollars for Scholars

Minutes from October 20, 2015 meeting

Present were Tony Tjaden, Carol Thomas, Dan Hayes, JoAnn Crow, Heather Hiemes, Beth Morgan and Abbie Thompson

 

The meeting was called to order at 6:36 by Abbie Thompson

 

The secretary’s report from September 2015 was reviewed, motion made by Heather and 2nd by JoAnn to approve secretaries report- all ayes- approved.

 

Tony Tjaden gave the treasurer’s report showing $17,190.51 in savings and $88.81 in checking. $500 was also received for the FFA Scholarship.  Motion by Heather to approve treasurer’s report, 2nd by Abbie- all ayes- approved.

 

Correspondence:  Dan received the contract from Dad’s Belgian Waffle and will sign and return for January 21st for 200 plates from 5:00-7:00.

 

Old Business:  

    Chapter Net update:  None

New Business:

    -Tony will give a brief presentation to parents on November 5th at 7:00 in the Cafeteria about DFS, this is along with conferences and a Financial aid presentation.

    -UMGC grant has been pushed back til January 2016 for all DFS recipients

    -There is a Scholarship America meeting November 12th from 6:30-9:30 @ Wartburg, Tony, Abbie and Dan may be attending

    - The Pleasant Point Grange contacted Abbie about taking over the 3rd Graders Dictionary program, Abbie will get more info and report back at a future meeting

Fundraisers:

Nonparty/letters will be mailed in mid-winter

STAR Frames: Suzy donated 3 frames that will be given away as an incentive- any person who donates $25 or more this year will automatically be entered into the drawing for a frame.  This will start in January.

Younkers Benefit: Coupon books were dispersed- sales need to be reported to Abbie every week and she has to report to Younkers each Thursday.  Tony will look into put a news article in the local papers to advertise these.

Homecoming 2015:  Homecoming was September 25th and a Decade Challenge was held again, $451 was collected and the 1990’s won. Thank you to all that helped with this!

Waffle Supper: January 21, 2016 date. Dan is mailing in contract for 2 hours/200 plates

 

Donor Appreciation:

    Suzy will continue to work with Students in the STAR program to handwrite Thank you Postcards again this year

 

Donor Recruitment: nothing

 

Next meeting will be November 17th @ at 7:00 p.m.

 

JoAnn Crow a made motion to adjourn at 7:11, meeting adjourned.

 

 

 

Starmont Community Dollars for Scholars

Minutes from October 20, 2015 meeting

Present were Tony Tjaden, Carol Thomas, Dan Hayes, JoAnn Crow, Heather Hiemes, Beth Morgan and Abbie Thompson

 

The meeting was called to order at 6:36 by Abbie Thompson

 

The secretary’s report from September 2015 was reviewed, motion made by Heather and 2nd by JoAnn to approve secretaries report- all ayes- approved.

 

Tony Tjaden gave the treasurer’s report showing $17,190.51 in savings and $88.81 in checking. $500 was also received for the FFA Scholarship.  Motion by Heather to approve treasurer’s report, 2nd by Abbie- all ayes- approved.

 

Correspondence:  Dan received the contract from Dad’s Belgian Waffle and will sign and return for January 21st for 200 plates from 5:00-7:00.

 

Old Business:  

    Chapter Net update:  None

 

New Business:

    -Tony will give a brief presentation to parents on November 5th at 7:00 in the Cafeteria about DFS, this is along with conferences and a Financial aid presentation.

    -UMGC grant has been pushed back til January 2016 for all DFS recipients

    -There is a Scholarship America meeting November 12th from 6:30-9:30 @ Wartburg, Tony, Abbie and Dan may be attending

    - The Pleasant Point Grange contacted Abbie about taking over the 3rd Graders Dictionary program, Abbie will get more info and report back at a future meeting

 

Fundraisers:

Nonparty/letters will be mailed in mid-winter

STAR Frames: Suzy donated 3 frames that will be given away as an incentive- any person who donates $25 or more this year will automatically be entered into the drawing for a frame.  This will start in January.

Younkers Benefit: Coupon books were dispersed- sales need to be reported to Abbie every week and she has to report to Younkers each Thursday.  Tony will look into put a news article in the local papers to advertise these.

Homecoming 2015:  Homecoming was September 25th and a Decade Challenge was held again, $451 was collected and the 1990’s won. Thank you to all that helped with this!

Waffle Supper: January 21, 2016 date. Dan is mailing in contract for 2 hours/200 plates

 

Donor Appreciation:

    Suzy will continue to work with Students in the STAR program to handwrite Thank you Postcards again this year

 

Donor Recruitment: nothing

 

Next meeting will be November 17th @ at 7:00 p.m.

 

JoAnn Crow a made motion to adjourn at 7:11, meeting adjourned.

 

 


Starmont Community Dollars for Scholars

Minutes from September 15, 2015 meeting

Present were Tony Tjaden, Marsha Perkins, Carol Thomas, Suzy Hamlett, Dan Hayes, Joann Crow, Heather Hiemes and Abbie Thompson

 

The meeting was called to order at 7:23 by Abbie Thompson

 

The secretary’s report from August 2015 was reviewed, motion made by Dan and 2nd by Marsha to approve treasurers report- all ayes- approved.

 

Tony Tjaden gave the treasurer’s report showing $16,025.02 in savings and $88.81 in checking. Tony also spoke with 2 parties on possibly wanting to setup 2 new scholarships. Motion by Joan 2nd by Carol, all ayes- approved.

 

Correspondence: The Lamont Garden Club sent a letter with a $100 donation to us, they recently disband. Tony will mail a thank you to them.

 

Old Business:

Chapter Net update: Tony has moved scholarships forward for the class of 2016 online.

Board Members:

 

New Business:

Election of Officers:

President: Abbie Thompson- motion by Joann, 2nd by Marsha- all ayes-approved.

Vice President: Marsha Perkins- motion by Joann 2nd by Suzy- all ayes- approved.

Treasurer: Tony Tjaden- motion by Carol, 2nd by Joann- all ayes- approved.

Secretary: Carol Thomas- motion by Heather, 2nd by Suzy- all ayes- approved.

 

Conflict of Interest Policy: This was signed by all whom attended tonight’s meeting.

 

Fundraisers:

Nonparty/letters will be mailed in mid-winter- Tony will look into database entry &Abbie will help with labels. This will also be put into the newsletter. Tony will email Cristen Brown the file so it can be added to the newsletter.

STAR Frames: Suzy donated 3 frames that will be given away as an incentive- any person who donates $25 or more this year will automatically be entered into the drawing for a frame. This will start in January.

Younkers Benefit: Coupon books were dispersed- sales need to be reported to Abbie every week and she has to report to Younkers each Thursday starting September 17th. Tony will look into put a news article in the local papers to advertise these.

Homecoming 2015: Homecoming is September 25th and we will do a Decade Challenge again, Marsha & JoAnn Crow are heading this up- tubs were given to Tony. Board members have volunteered to go to games on Monday, Thursday and the FB game that Friday- winner will be announced at half time of the Varsity game.

Waffle Supper: Dan set the January 21, 2016 date, we discussed only doing 2 hours this year to see how that works. We also discussed preselling tickets & an incentive for Seniors to do so

 

Donor Appreciation:

Suzy will continue to work with Students in the STAR program to handwrite Thank you Postcards again this year

 

Donor Recruitment: nothing

 

Next meeting will be October 20th at 7:00 p.m.

 

Tony Tjaden made motion to adjourn at 8:11, second by Marsha Perkins, meeting adjourned

 
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