Minutes - Starmont Community School District

Minutes

Jr. Stars Meeting Tuesday, Jan., 23, 2018

Call to order 6:07

Previous meeting minutes

 

Roll call: Tonia, Mark, Terry, Ron T. Kristi, Kayleen, Tracy

 

Old Business:

Approved Minutes

Balance $7871.35

Discussed Treasurer’s Report break down of report

Insurance is divided out across the sports

Treasurers Report:  Financial Report discussed

Approved :  Basketball mesh bag and basketballs purchased – Need a place to store them. Tonia will talk with Todd.

Late bill to submit for tball .  -- $211.12

Approved bills – Mark motioned, Kristi second, all approved

 

Football : Chris Henry has football helmets

 

Old Business –

Track Meet:  April 22 Looking at this date

K-6th – Need 60 volunteers, 60 events

 

* 1st aid kits – Jr. Stars have bought 8.  Don’t know where they are at currently.

Baseball – Joel might still have his?

Need to be located.

 

New Business:

* Facebook post so that public knows that information.  Pictures and activity to inform public.

* Minutes  need to be submitted to school.  Check with Cathy – Tracy will do this.

* Can invite superintendent to meetings.

* Strawberry Days : June 9th activities moving to Civic Center, Discussed possibility of a fundraiser after the parade.  

Ideas: … adult flag football, Warrior Challenge, home run derby

* Tonia : will get information, rules, from when she did adult flag football

Discussed if 4-H club could help.

Tabled : idea for next meeting

 

Basketball: Host tourney went well $1100.00 total from concessions. Stacie Francios is drafting rules reffing rules so more consistency with calls at various levels.

* Tri-Rivers league starts Mid October, another possibility.

*Postville league is spread out, so that is questioned.

 

Baseball/Tball: Ron Highland wants to do sign-up registration. Getting the registration updated. Want hand out forms Sunday, January 28 and Tuesday Feb. 6 will be sign-up.

 

All signups must be done by Feb 14 for baseball and t-ball.

 

Football: Discussed possible league of : Postville, Clayton Ridge, Starmont, Elkader for 5/6 tackle football. Ron T. working on this.

 

Tackle Football: Nick Stelken on tackle football committee also.

 

Volleyball :  5th/6th grade practice started. Will host tournament on March 3.

 

Close session:

Discussed adopting a code of conduct coaching policy. Checking with Chad in terms of what Starmont has when hiring coaches.

Disclosure in terms of background.

 

Mark motioned to adjourn , Kristi second, approved

Adjourn: 7:52

 

Next meeting Feb. 20 at 6:00 in Elementary School

 

 



Jr Stars Board Minutes 
10.5.2015
6:30 pm
Strawberry Point Civic Center
Meeting called by
Todd Beatty
Type of meeting
Regular


Note taker
Ashley Hamlett
Attendees
Megan Hansel, Ashley Hamlett,   Todd Beatty, Chris Henry, Travis Swales and Joel Everett


Treasurer Report


Discussion
Treasurer Report was given by Kayleen Schott
The current balance in the bank account is $4470.24 . A reimbursement request was submitted by Kayleen Schott for $984.85 for the  purchase of the following items that were pre-approved by the board at an earlier meeting:  10 footballs, 48 boom sonic flag belts, 2 sets of pylons, first aid kit and mouth guards were purchased for the flag program.  Sweatshirts for coaches and a first aid kit were purchased for the tackle program.  Also 1 case of ice packs were purchased to refill first aid kits.  2 dz Softballs for use with pitching machine, 1 dz 12” Softballs for games, 2 dz baseballs for use with pitching machine.  Receipts and spreadsheet were reviewed by all board members present a motion was made by Chris Henry and seconded by Travis Swales then passed by voted to reimburse for the purchases
Motion


Megan Hansel motion to approve the Treasurer’s report


Chris Henry seconded the motion
Motion vote – Passed


Old Business


Discussion
Fee due to Starmont School related to insurance
Todd Beatty indicated a fee of $100.00 was due to Starmont School due to being a covered organization on the liability policy.  Kayleen will forward the financial statements and payment to the school.
Action Items
Person Responsible
Deadline
Send previous financials and payment to Starmont School
Kayleen Schott
10/31/2015


Old Business


Discussion
Revision of Bylaws
We will review the bylaws for changes at the November 3, 2015 meeting.  We will also be reviewing the agenda template and public meeting posting responsibilities.  Discussed monthly meetings on the first Monday of each month.
Action Items
Person Responsible
Deadline
Sample copies of bylaws
Kayleen Schott
11/3/2015
Sample Agenda
Kayleen Schott
11/3/2015

 

New Business


Discussion
Basketball Registration
5th and 6th grade basketball registration open house is tentatively scheduled for Oct 26 & 27th from 5:30 – 7:00 at Starmont School, based on availability of space.  Registration fees were set at $50 which includes reversible jersey, shorts and tournament fees, Megan will draft a registration form.
Action Items
Person Responsible
Deadline
Scheduling space @ Starmont for Basketball Registration
Todd Beatty
Soon
Registration form design & sample jerseys and shorts for registration
Megan Hansel
10/20/2015


Future Meetings
Tues, Nov 3, 2015
6:30 pm @ Strawberry Point Civic Center
Discussion
Bylaws and Agenda
Review of bylaws and posting of agendas


Discussion
Appointment of a Secretary

 


Action Items
Person Responsible
Deadline


Adjourn Meeting


Meeting Closed
Kayleen Schott motioned to adjourn, seconded by Joel Everett.  Vote passed
The meeting closed at 8:00 pm

 



Jr Stars Board Minutes 
9.21.2015
6:35 pm
Strawberry Point Civic Center
Meeting called by
Todd Beatty
Type of meeting
Regular


Note taker
Ashley Hamlett
Attendees
Megan Hansel, Ashley Hamlett,  Dustin Schott,  Todd Beatty, Chris Henry, Angie Henry,


Travis Swales &  Joel Everett
Treasurer Report


Discussion
Treasurer Report was given by Kayleen Schott
The current balance in the bank account is $4196.38 .  The board approved purchases are complete for football season, the following items have been purchased:  10 footballs, 48 boom sonic flag belts, 2 sets of pylons, first aid kit and mouth guards were purchased for the flag program.  Sweatshirts for coaches and a first aid kit were purchased for the tackle program.  Also 1 case of ice packs were purchased to refill first aid kits.
Motion


Megan Hansel motion to approve the Treasurer’s report


Ashley Hamlett seconded the motion
Motion vote – Passed


Old Business


Discussion
Fee due to Starmont School related to insurance
Todd Beatty indicated a fee of $100.00 was due to Starmont School due to being a covered organization on the liability policy.  Kayleen will forward the financial statements and payment to the school.
Action Items
Person Responsible
Deadline
Send previous financials and payment to Starmont School
Kayleen Schott
10/31/2015


Old Business


Discussion
Revision of Bylaws
We will review the bylaws for changes at the November 3, 2015 meeting.
Action Items
Person Responsible
Deadline
Sample copies of bylaws
Kayleen Schott
11/3/2015

 

New Business


Discussion
Election of Board Members
Junior Stars currently has 2 vacant board positions due to Board Member resignations during the 2015 year.  The notice for election of board members was placed in the Strawberry Press Journal for two weeks prior to this meeting.  We have present Joel Everett, Chris Henry and Angie Henry are present showing interest in the positions.  After some discussion Joel Everett  was nominated by Kayleen Schott and seconded by Ashley Hamlett , a vote was taken and passed.  Then Chris Henry was  nominated by Megan Hansel and seconded by Travis Swales a vote was taken and was passed. 
Action Items
Person Responsible
Deadline


Future Meetings
October 5, 2015
6:30 pm @ Strawberry Point Civic Center
Discussion
Basketball Registration
A date needs to be set and registration fees need to be decided.  Megan will have information regarding uniforms


Discussion
Appointment of a Secretary


Action Items
Person Responsible
Deadline


Adjourn Meeting


Meeting Closed
Megan Hansel motioned to adjourn, seconded by Travis Swales.  Vote passed
The meeting closed at 7:45 pm

 


 

Junior Stars Minutes
Wednesday, March 25, 2015
MINUTES, Special Meeting of the Board of Directors of the Junior Stars program, 6:30 p.m., Wednesday,
March 25, 2015, in the Strawberry Point Civic Center, 401 Commercial Street, Strawberry Point, IA 52076.
Board Members: Todd Beatty, Cassie Gruman, Megan Hansel, Dustin Schott, Kayleen Schott, Travis
Swales; Absent: Ashley Hamlett


The meeting was called to order by Todd Beatty, Board President, at 6:45 p.m.
 

Old Business:
*Confirmation of coaches for softball/baseball season.
*Full year insurance cost $690, with tackle football insurance paid through league dues.

New Business:
*Todd Beatty, on Corey Gonzalez’s behalf, announced official resignation of Corey Gonzalez from the
Junior Stars Board and Junior Stars Secretary positions. (Dustin Schott motioned, Travis Swales
seconded)-Motion carries 7-0.
*Todd Beatty nominated Cassie Gruman to fill vacant Junior Stars Secretary position. Approved 6-0.
*Kayleen Schott suggested Junior Stars getting a debit card to be used for online purchases with all
purchases preapproved by the Junior Stars board. (Cassie Gruman motioned, Megan Hansel seconded)-
Motion carries 7-0.
 

Tabled Business:
*Special meeting originally called to meet with Chris Henry regarding football season. Due to absence,
this business is postponed until a future meeting.

Next meeting to be determined.
At 7:01 p.m. motion to adjourn meeting by Cassie Gruman, seconded by Kayleen Schott. Approved 7-0
Respectfully submitted,
Cassie Gruman, Junior Stars Board Secretary


Jr Stars Board Minutes

September 22nd,  2014

Meeting was called to order by  board president Todd Beatty.  

Members present:

    Todd Beatty

    Megan Hansel

    Cory Gonzales

    Ashley Hamlet

Cassie Gruman

Dustin Schott

Travis Swales

New Business

Kayleen Schott informed the board that all necessary formation was sent to Robbie McIntyre and Jr Stars would be having a tab on the Statmont schools website.

Reading of the minutes from the previous meeting was done by Kayleen Schott.  

    Kayleen informed the board that all monies for football sponsors have been collected.  

Checks were cut to reimburse the flag-football coaches who had pre-paid for a t-shirt.

A motion to accept the minutes was made by Ashley Hamlett, Megan Hansell seconded.  All voted in favor.

Financial report was given by Treasurer Kayleen Schott,

    Current balance of checking account is $2372.58.

        $679.45 was paid for football T-shirts.

        $187.00 was paid for Medical insurance to cover the football season.  

Megan Hansel submitted a bill for reimbursement in the amount of $8.50 she paid to reprint a duplicate jersey number on the tackle football team.  Wade Brooks offered pay the cost.  Cost of replacing the jersey itself will be paid by the player’s parent.  Kayleen Schott motioned that the stars pay the cost of the reprint.  Megan Hansell seconded.  All voted in favor. 

Kayleen Schott submitted a bill for reimbursement in the amount of $456.60.  The bill was for football equipment purchased by Kayleen for the football programs.  The equipment purchase was 100 mouth guards, 10 pee wee footballs, 7 Jr footballs, 1 field goal tee.  Ashley Hamlett motioned to approve payment.  Megan Hansell seconded.  All voted in favor.  Kayleen abstained. 

Concession stand

A conversation was held concerning the concession stand at the Tackle football games.  4 parents did not show up for their designated time to work at the concession stand during the tackle football game on September 28. Those parents were contacted by Kayleen Schott during the game, said parents rudely refused to work their designated time in the concession stand.  The idea was floated to the board members about charging a concession stand fee along with registration for tackle football.  The discussion was table and it was generally decided to revisit the idea prior to next year’s season. 

Medical insurance for all sports.

The ides of purchasing medical only insurance for all sports was raised.  The cost would be similar to that of the insurance purchased for football.  Kayleen Schott motioned to purchase medical insurance coverage for the upcoming basketball season and to investigate purchasing medical insurance for all sport in the following year.  Todd seconded.  All voted in favor. 

Basketball

Todd Beatty spoke to the YMCA in Postville.  Their season begins January 1st. Todd will continue to explored other options for leagues to join.    Todd requested the stars print up registration forms.  The start will only by sponsoring basketball teams for girls and boys 5th and 6th grade.  Possible $35 cost of registration was discussed.  Megan Hansell will explore the cost of reversible jerseys.  Todd has recruited coaches for 4th and 5th grade girl’s teams.  The board will still need to find coaches for the boy’s teams.  Practices expected to start November 4th, 2014.  Registration will be in Mid-October.  The remainder of basketball details will be decided at the next meeting. 

The next meeting will be held on October 6th 2014 at 6:30 pm at strawberry point civic center. 

A discussion was held on Terry Groths status as a coach was held.  It was decided by the board that he could remain as a coach.  However if there were any complaints by parents his status would be reconsidered. 

The t-shirts left over from previous flag football seasons are not selling very well.  It was decided to reduce the cost of the shirts to $2.00

Kayleen motioned to adjourn and Cory seconded, all voted in favor and the meeting was brought to an end. 


 

Jr Stars Board Minutes
August 25th 2014
Meeting was called to order by new board president Todd Beatty.
Members present:
Todd Beatty
Megan Hansel
Cory Gonzales
Ashley Hamlet
Cassie Gruman
Dustin Schott


Treasure report was presented by Dustin Schott in place of Kayleen Schott. The balance of the checking
account was $1109.03.


First order of business was Football and the upcoming season. It was presented to the board that
Mouth pieces for the flag football teams had been ordered. Flag football t-shirt color was decided by
the board members. Player’s forms sheet were divided up and would be given to coaches of the flag
football teams at coaches meeting.


Motion was made by Dustin Schott that 1 extra players shirt and 1 shirt for each c8/ach would be
purchased at no cost to the coach or team. Cassie Seconded voted was held and all voted in favor, Todd
as a coach of one of the teams abstained from vote. Todd and Cory decide to hot a coaches and
referees meeting for flag football Tuesday august 28th 2014 at 6:30. Ron Thole and Terry Groth had
recently paid for a t-shirt it was included in the vote that those coaches who pre-purchased a t-shirt
would be reimbursed the cost of the t-shirt. A discussion was held as to which sponsors names would
be printed on the back of the football t-shirts and flyers. The following sponsors have made the
commitment. Rodus Chevrolet, Citizens state bank, browns pumping service and excavating, Handle
electric, Collins construction and Munters true value.


After a discussion on football equipment for the upcoming season, a motion was made by Ashley hamlet
to purchase new footballs, one for each of the six teams. Todd Beatty informed the board that he would
be obtaining one additional football for each team at no cost to Jr Star from independence flag football
league. Megan Hansel seconded the motion. A vote was held and all voted in favor.


After a discussion it was decided that flag football 4:00 pm and 5:30 pm on Sundays.


A discussion was held on the Jr. Stars operating a concession stand during the flag football field. Megan
Hansel proposed that if a concession stand was operated the Jr Stars should get a % of sales. It was also 
discussed that hot food would not be sold at concession stand. A vote was not held and the topic was
set for latter discussion.


It was decided that Megan Hansel would make a count of the available flags for the season.
A discussion was held on the cutoff date for flag football registrations and it was generally decide that
no longer be taken.


A motion was made by Todd Beatty that shirt should also be purchased for the 5th and 6th grade football
coaches Ashley Hamlet seconded, a vote was held and all voted in favor. Dustin Schott Abstained.
Next order of business was that of insurance. Megan Hansel volunteered to investigate cost of
insurance for Jr Star and to see if Jr Stars would be covered under Stormont Schools programs. It was
reported by Megan that the cost of Insurance would be approximately $3.00 per kid to have liability
insurance during the flag football season.


A motion was made by Cory Gonzales to adjourn by Cory Gonzales and seconded by Megan Hansel.
Next meeting will be 

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